My Kindle Direct Publishing Experience: Part VI_Headers And Footers And Pagination
Artwork By Stephen J. Key/SJKeyChronicles
Frustrations And No Clear Answers
When I wrote my third novel, I thought I could save a lot of time and frustration by taking the interior matter of my raw manuscript and just pasting it over the highlighted part of the formatted interior matter of my previously published novel. To a certain extent, this worked fine. The correct margins were maintained and I was able to fixate the chapter titles, sub titles, and quotes in their correct style sets on the chapter title pages throughout the manuscript.
But not so with the Headers, Footer, Pagination, and Table of Contents. There was nothing there because the headers were now different and the page numbering scenarios had to match what was on the new novel. So I had to recall all the steps I went through to make everything work out, and guess what? My memory went blank. I had to start from scratch.
I was hoping that I had included the details in one of my “My Kindle Direct Publishing Experience” blogs, but to my horror, I did not. So I am creating this blog to fill the void, because it is a frustrating experience until you figure out what to do. Even doing research in the matter doesn’t help much unless you are a tech wiz.
This is a multi-part series entitled “My Kindle Direct Publishing Experience”. The first blog in the series “My Kindle Direct Publishing Experience: Part I _Starting From Scratch” shows how I took my first steps. I plan to transform all of the related blogs into an eBook and paperback on Amazon. These informational articles will be available as blog posts for a limited time only.
The Merriam Webster Dictionary defines Pagination as such: “The numbers or marks used to indicate the sequence of pages (as of a book)”.
So I had three basic parameters I wanted for my page-numbering sequence. They are as follows:
- Front Matter which includes Title Page, Title Page with Authors Name, Copyright/Book Info/ ISBN# Page, Dedication Page, and Table of Contents Page to not show Page Numbers.
- First Cardinal Number to start at Chapter One (1, 2, 3, etc.).
- Each Chapter Title Page to not display a page number at bottom.
After several frustrating hours of trial and error, I finally hit pay dirt. So, here is where I show you what I did to achieve the results I wanted:
- I wanted to separate the link between the Front Matter pages and the Interior (or Body Text) Matter section.
- So I double-clicked on the the footer area of Chapter One.
- This exposed the “hidden” Design Dropdown Tool Bar Of WORD FOR WINDOWS (My version is 2019).
- In the Navigation Box, I double clicked on the “Link To Previous” icon.
- When a popup dialogue box appeared requesting me to decide if I wanted to Unlink To Header/Footer in Previous Section from the Header/Footer on my Chapter One Page, I clicked “Yes“.
- Now I had 2 separate unlinked sections to work with:
- The whole Front Matter Section
- The Body Text or Interior Matter Section
NOTE: There are 2 Design Tool Boxes. The readily available Design Tool Bar deals mainly with styles sheets and general document formatting such as margins and paragraph spacing, font styles, colors, etc. The hidden Design Dropdown Tool Bar deals with Header & Footer details, Inserts, Navigation, Options, etc. It appears when you click on Header or Footer area of your document.
Next, I wanted to control how pages appeared on the finished novel, so I took the following steps:
- I double clicked on the Footer Section of the Chapter One Page.
- On the Footer Section Box I right clicked and pulled up the associated dialogue box.
- In that box I clicked on Format Page Numbers.
- In the Page Numbering section I said Start at Page 1.
- With the Design Dropdown Tool Bar still open, I located Header & Footer box.
- Next, I clicked on Page Number, Bottom Of Page, Plain No. 2 (number centered at bottom of page).
- This maneuver added Separate sequence Page Numbers to both Front Matter Section (1 thru 6), and the Body Text Section (1 thru 312).
- With the Chapter One Page showing number 1, I next focused on the visible front matter page numbers (1 thru 6).
- I then clicked on a page number in front matter and deleted it. This caused all the visible numbers in Front Matter Section to disappear.
- Then for the Visible Page Number in each Chapter Title Page, I clicked on said Footer and then went back up to the Options Box in Design Dropdown Tool Bar.
- I clicked on “Different First Page”. This caused the visible number on the Chapter Title Page to disappear, but did not affect the visible appearance of the numbers on the rest of the pages within the chapter.
- I repeated this process for each Chapter Title Page.
- I had now completed the Pagination step for my novel.
Doing headers for your manuscript can be just as daunting.
- You want the Name of Your Novel at the top of each odd page.
- You want the Authors Name at the top of each even numbered page.
- You want both headings centered.
- You don’t want the heading to show on your Chapter Title Pages.
So this is how I proceeded to resolve this issue.
- Double Click on the top of your Chapter One Page.
- “First Page Header” box appears on dotted line, so I clicked on it and dialogue box dropped down.
- This caused hidden Design Dropdown Tool Bar to appear.
- Went to Navigation Box and double clicked on “Link To Previous”.
- Popup dialogue box appeared on screen asking if I wanted to “disconnect link to previous header”.
- I clicked “Yes”.
- Then in the Design Dropdown Tool Bar, I went to Header & Footer Box and clicked on Header icon/Blank (Type Text).
- When the blinking cursor appeared at top of my manuscript, I typed in Title and then I italicized it.
- Then I went to Options Box and check-marked Different Odd & Even Pages.
- Then I clicked the the Enter Key on Keyboard. This put the Title header on each odd-numbered page.
- I went through the same process on the even numbered pages where I typed the Authors Name.
- Then I clicked the the Enter Key on Keyboard. This put the Author’s Name on the Header of each even-numbered page.
- I then Highlighted the Header at the top of each Chapter Title Page and went back up to the Design Dropdown Tool Bar and check-marked Different Page.
- This made the header disappear from the Chapter Title Page.
Table Of Contents (TOC)
Microsoft Word has turned this function into an absolute nightmare. When I clicked on the Reference Box, the Table Of Contents Section appeared. When I requested the Auto Function to create a TOC, I was shocked by the results.
It included My Book Title Pages and The Content Page in my TOC. Worse than that, I had All Caps shown for some chapters and a mix showing for others. After I tried to fix the mess manually, everything went back to previous auto-insertions when I saved the document. I looked for answers from Microsoft and on the internet but nothing worked. Back to square 1.
I tried doing a manual TOC, but that was a nightmare in itself until I discovered the functionality of the Add Text icon in the TOC section of the Reference Box. So here is what I did to create my TOC.
NOTE: Before you do this you have to completely rid your document of the auto TOC formatted pages before proceeding.
- Typed in my CHAPTER ONE designation under the TOC Heading on its own page which was set up as an odd-numbered page (In Front Matter Section).
- Added enough dots to bring the Page No. over to the right side of page (Approximate spacing is okay).
- I Highlighted the entire line including Page No. (1).
- Next, I went to the Reference Dropdown Tool Bar and in the Table of Contents box, I clicked on the Add Text icon.
- The Drop down box gave me 3 Options.
- I clicked on Level 1.
- This automatically formatted the entire CHAPTER ONE line and Page Number to line up properly on the page.
- I then added dots to push Page No. over as far as it would go before being bumped to the next line.
- When I clicked on the backspace button, it aligned perfectly at the right side of page.
- Then I highlighted the whole line and changed the font and size to match the body text fonts in my manuscript.
- Next I copied that entire (formatted) line and pasted it on the line below.
- Then I changed that second line to read CHAPTER TWO. I also CORRECTED THE PAGE # to match the CORRESPONDING page number in my manuscript.
- Then I copied those first 2 lines and and created two more and changed the wording and numbers to agree with the sequence.
- Then I copied those 4 as a unit and pasted them below. Now I had created formatted text for 8 Chapter Title Slots.
- I kept repeating this scenario until I had created enough slots for all my CHAPTER TITLES. (8 makes 16, 16 makes 32).
- Since each copy took all the automatic formatting with it, I only had to add or delete dots to align the Page Number on the right side (after sequential wording and numbering was completed).
- This way, I was in complete control of my TABLE OF CONTENTS.
If you think this is a lot of work, yes it is. But when you build your own book, you are also the one assembling the finished product and getting it ready for publication. If it doesn’t look professional, then you have severely hurt your chances of producing a first class novel right out of the gate.
If you have already spent umpteen hours writing your novel or non-fiction literary piece and edited it until the cows come home, why not put the same effort into the final steps that will make it shine?